Many organizations have found that using a web-based board portal with built-in remote voting capability helps boost participation from members who aren’t able to travel to the actual meetings. The process is easier to manage and is more reliable. It also allows members to cast their votes from any location. However, there are a few important here are the findings points to keep in mind when it comes to remote voting.
The most obvious thing to keep in mind is that email is not an ideal medium for an uninvolved vote. Email accounts for business and personal use are ripe for cybercriminals to hack and alter the outcome of the vote. This could result in an invalid vote. This type of manipulation is very difficult to detect and even harder to prove without an extremely secure system, such as the board portal that a lot of organizations use.
Another issue is that a vote sent in via email does not always represent the true intention of the voter. If a voter responds to an email, they are able to choose from a variety of responses ranging from simply a yes or a no, to a long paragraph explaining their view on the issue. This can confuse or mislead other voters and result in a muddled outcome of the vote.
It is crucial that any organization contemplating voting via email has a strict policy in place. Before any remote voting can take place it is crucial that all members are educated on how to use the software that the organization is using.
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