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Conducting a successful board session requires a range of skills that range from the preparation of materials for board meetings to the facilitation of productive discussions. In addition, a well-run board meeting will lead to the creation of action items to be completed after the meeting to facilitate progress. Effective board governance is the most important factor to success in these areas. It encourages a range of perspectives, promotes discussions that result in innovative insights, and promotes productive discussions.
Create an agenda and distribute it in Advance
A well-planned agenda is the key to a successful board meeting. It provides a guide for discussion and ensures that all important topics are covered. Board members should be encouraged look over agendas prior the meeting and make suggestions for any changes or additions that are required. A concise and clear agenda can also help keep the meeting on track and prevent discussions from wandering off topic or becoming excessively long.
Conduct a Roll Call to determine quorum
Make sure that all board members can attend the meeting. This can be achieved by using a roll-call system, an online tool such as Krisp, or the documents governing the board to determine the number of individuals required to conduct business.
Encourage Participation
Everyone involved must be engaged to ensure productive discussions. It is possible to encourage this by encouraging board members to reach out to those who might not be vocal, and by facilitating discussions using tools like decision matrices and SWOT analyses. Additionally, it is essential to ensure that all opinions are considered and appreciated regardless of whether they agree with the general consensus of the meeting.
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